Careers
Feeding Medina County is Medina County’s largest food pantry. Across all of our programs we feed 4,000 of our neighbors each month. We believe that no one should endure hunger because of their circumstances. We operate programs county-wide that impact children, seniors, and working families who face food insecurity. If you are looking for meaningful, purposeful employment that makes a difference across the community, and the chance to work with those who share your passion, in a dynamic environment, send us your resume today!
Office Manager
We’re looking for someone who is passionate about our cause, dependable, highly-organized and people-centered to join our team as our Office Manager. You’ll work in a dynamic and fast-paced environment to perform general office responsibilities to ensure the smooth operation of our office and accurate financial management. This is a part-time position; 18-22 hours / week, on-site three to four days per week.
The Office Manager is responsible for accounting, data entry, inventory management, and serves as the face of the organization by welcoming guests and serving emergency pantry clients. This is a multi-faceted role that combines essential administrative oversight with bookkeeping responsibilities and client service. The ability to manage multiple priorities and engage with individuals of all backgrounds is very important in this role. The Office Manager must have excellent organizational skills, accounting and bookkeeping experience, and be dependable and able to maintain confidentiality for our clients and our donors.
If this sounds like what you’re looking for to make an impact in our community, please send us a cover letter with your salary requirements and your resume.
Please email your cover letter and resume to: FMCjobs650@gmail.com
Applications will be accepted through February 27, 2026
Primary responsibilities include:
- Perform front desk and general office function responsibilities, including, but not limited
to: answering phones, greeting volunteers, guests, sorting mail, filing, copying, processing financial contributions, food donations, and serving emergency pantry clients
- Oversee accounts payable and receivables, including maintaining reports and spreadsheets, preparing and making bank deposits, processing invoices and payment requests, and paying bills
- Record and track various forms of data, including donors, donations, grants, and food distributions
- Work with the bookkeeper to provide monthly financial reports, food inventory reporting, and food distribution activities
- Record donations in QuickBooks and donor management software
- Ensure filing systems are up to date, both paper and electronic
- Keep files and records confidential, organized, and secure
Essential Job Functions and Responsibilities:
- Serve as the primary front desk and general office point person to answer phones, welcome guests, assist emergency pantry clients, and oversee financial administration
- Responsible for accounts payable and receivable, ensure invoices and payment requests are paid on time and accurately recorded.
- Receive financial contributions, accurately record donations in donor management software
- Prepare and make weekly bank deposits
- Receive and maintain records for food donations
- Prepare and print donation acknowledgement letters and other correspondence
- Record donations and expenses accurately into QuickBooks
- Prepare monthly financial reports for bookkeeper, accounting firm, and board of trustees
- Prepare and print donation acknowledgement letters and other correspondence
- Handle correspondence, inquiries, and maintain record-keeping spreadsheets
- Manage third-party donation sites and update with required information
- Keep files and records confidential, organized, and secure
- Maintain and replenish office supplies
- Contact technicians for maintenance and repairs of office equipment
- Participate in team meetings, strategy sessions, assist all team members with projects
- Attend board and board committee meetings as requested
- Assist Emergency Pantry clients as needed
- Other duties as assigned
Qualifications:
Education and Experience:
- High School Diploma, GED, or equivalent is required.
Associates or Bachelor’s Degree preferred
- Two to three years of related office and accounting experience
- Highly proficient computer skills in QuickBooks, Microsoft Excel, Word, including mail merges and web searches, and Outlook.
Experience with design programs, such as CANVA a plus
- CRM database experience preferred
Organizational Skills:
- Skilled at managing multiple priorities efficiently while remaining organized and meeting deadlines
- Proven success at multi-tasking while working in a fast-paced environment
- Excellent communication skills including phone manners, in-person, written, and electronic
- Strong interpersonal skills, demonstrated by the ability to work with diverse people of all backgrounds, both in and out of the organization.
- Demonstrated use of sound judgement
- Ability to work well with and adjust and be flexible to changing priorities and situations
- Self-starter who can work independently
- A high attention to detail and strong problem-solving skills
- Ability to remain organized with and keep track of multiple sources of information
- A strong sense of urgency, follow-through and diligence, ability to meet deadlines
- Ability to keep information confidential
Other Essential Abilities:
- Ability to work collaboratively as part of a team, as well as self-accountability
- This primarily is an on-site position, working at the FMC warehouse/office in Medina. There may be occasional travel to a distribution site or a partner site in or outside of Medina County. Work from home is limited.
- Hours will be primarily 8:30 AM to 2:30 PM. Some degree of flexibility is needed for events that occasionally fall outside of those hours
- Responsive and available for communication after hours, to support volunteers and staff, when needed
- Compassion for families and individuals experiencing food insecurity
Volunteer Coordinator
We’re looking for someone who is passionate about our cause, dependable, highly-organized and people-centered to join our team as our Volunteer Coordinator.
You’ll play a key role in mobilizing community support, managing volunteer programs, and ensuring that we deliver food and hope to those who need it most.
If you’re driven by purpose, thrive in a mission-focused environment, and want to help make hunger a thing of the past in our county, we’d love to meet you.
The Volunteer Coordinator works in a dynamic and fast-paced environment to support the organization’s mission through effective volunteer management. This is a part-time position (20 – 25 hours/week) responsible for coordinating a large and diverse volunteer base across several programs and service locations.
Volunteers play a crucial role in delivering our programs and services, and the Volunteer
Coordinator is instrumental in recruiting, placing, and supporting volunteers to ensure operational success. The ability to engage with individuals from all backgrounds and to manage logistics across multiple sites is key to this role. The role requires strong organizational skills, a high degree of commitment, and availability, flexibility, and dependability.
If this sounds like what you’re looking for to make an impact in our community, please send us a cover letter with your salary requirements and your resume.
Please email your cover letter and resume to: FMCjobs650@gmail.com
Applications will be accepted through February 27, 2026
Primary responsibilities include:
- Work with corporate and community organizations to develop partnerships for volunteer recruitment and promote Feeding Medina County as a volunteer opportunity to individuals
- Collaborate with the Director of Operations and Warehouse Associate to coordinate volunteer opportunities and related activities across all our programs
- Is the primary contact for volunteers
- Screen, train, and steward volunteers, maintain our volunteer database system, supervise volunteers at our warehouse and off-site distribution locations.
Job Functions and Responsibilities:
- Create, implement, and facilitate an orientation program to on-board new volunteers to promote a positive volunteer experience
- Work with the Director of Operations and the Warehouse Associate, to create, implement, and facilitate annual food safety training for volunteers
- Update and maintain our volunteer database system, providing data and reports as needed
- Work closely with the Director of Operations and the Warehouse Associate to proactively schedule volunteers for all programs
- Review volunteer schedule and maintain it’s accuracy
- Supervise volunteers at warehouse packing events each week, at off-site food distributions each week, at our yearly Gala, and at other events as needed
- Build new volunteer relationships as well as strengthening existing relationships to engage the team of Super Supporters
- Plan and execute annual volunteer appreciation event
- Work closely with volunteers and staff to identify skill-based opportunities to enhance and build the volunteer program
- Seek opportunities to nominate volunteers for corporate or community recognition
- Assist with the development of marketing materials related to volunteer recruitment and retention (signage, nametags, clothing, recognition cards, etc.)
- Create and produce communication pieces specifically for volunteers (birthday cards, newsletters, etc.)
- Perform outreach to engage volunteer groups with Feeding Medina County. This includes businesses, places of worship, schools, community, civic, professional, and youth organizations.
- Develop partnerships with local organizations to promote the volunteer program, represent Feeding Medina County at community events
- Develop a community engagement plan to cultivate meaningful relationships that support volunteer retention efforts
- Answer phones for Feeding Medina County as needed
- Assist Emergency Pantry clients as needed
- Other duties as assigned
Qualifications:
Education and Experience:
- Bachelor’s Degree Preferred
- Four years of previous professional experience in recruitment or customer service preferred
- Two years experience managing volunteers or paid employees
- Non-profit work experience preferred
- CRM database experience required
- Proficient using the latest versions of Microsoft Office, including Outlook,
Word, Excel, PowerPoint, mail merges, email, and web searches; experience with design programs such as CANVA are a plus
Organizational Skills:
- Skilled at managing multiple priorities efficiently while remaining organized and meeting deadlines
- Strong interpersonal communication skills, demonstrated ability to work with diverse people at all levels, both in and out of the organization
- Strong project management and decision-making skills; demonstrated use of sound judgment
- Ability to work well with and adjust and be flexible to changing priorities and situations
- Self-starter who can work independently. Must be able to anticipate project needs and discern work priorities with little supervision
Other Essential Abilities:
- Ability to work collaboratively as part of a team as well as self-accountability
- This position will travel to off-site distribution locations around Medina County weekly
- This is primarily an on-site position, working at the FMC warehouse in Medina, with limited work from home
- Must be willing to work early mornings, evenings, and occasional weekends to participate in various events
- Responsive and available for communication after hours, to support volunteers and staff, when needed